Want to get your video conference system right the first time? Great news—it’s easy to follow a few smart tips. And yes, knowing what not to do is just as important. Let’s make sure your team meetings go smoothly without any tech hiccups.
Evig, an audio visual solution provider in Dubai, is here to guide you.
Choose the Right System for Your Room
Not all rooms are the same, and not all systems work everywhere.
Small meeting room? You may need just one device like Meeting Owl 3. Large boardroom? You’ll need extra support with mics, cameras, and maybe even two Owls.
Think about how many people will attend your meetings and how big the space is. That information will help you pick the setup that best suits your needs.
Don’t Skip Testing Before the Big Meeting
Many people make this mistake. They plug everything in five minutes before a call and panic when something doesn’t work.
Test the camera, mic, and speaker the day before. Make sure your screen shows the right angle. Try a quick video call with a teammate to check everything.
This way, you walk into your meeting stress-free and ready to go.
Place Your Camera at the Right Spot
Your video conference system will only work well if people can see and hear you.
Don’t put the camera too high or too low. Place it where everyone’s face is easy to see.
If you’re using something like Meeting Owl 3, place it in the center of the table—it does the rest. It gives a full 360° view and automatically focusses on the speaker.
Use a System That’s Easy to Set Up
Nobody likes dealing with wires and menus. Pick something simple.
Owl Labs products, distributed by Evig, one of the best audio visual companies in Dubai, are known for their plug-and-play setup. Simply connect the Owl Labs products via USB to get started.
That means less time fixing cables and more time getting real work done.
Don’t Rely on Poor Internet
Even the best video conference system will struggle with a slow or weak internet connection.
Make sure you’re using a strong, stable Wi-Fi or wired connection. Check the speed in advance.
If your video keeps freezing or the sound cuts, it ruins the flow of the meeting. A better internet connection can avoid that.
Make Sure Everyone Is Heard Clearly
Sound is just as crucial as video—maybe more. If people can’t hear you, the meeting won’t work.
With something like Meeting Owl 3, you get 360° audio that picks up voices from every seat in the room. It even reduces background noise.
Evig, one of the best audio visual companies in Dubai, offers tools that make every voice count.
Don’t Forget Remote Participants
It’s easy to focus on the people in the room and forget those joining online. However, hybrid meetings should make everyone feel included.
Use innovative tools like Presenter Enhance Mode, which keeps the main speaker in focus but also shows others in the room.
This way, remote teammates feel like they’re part of the meeting—not just silent watchers.
Choose the Right Partner
Setting up the right video conference system is easier when you have the right partner.
Evig is an AV Solutions company in Dubai that works with top brands like Owl Labs. They help businesses pick the right products, set them up, and keep everything running smoothly.
With the right partner, you won’t have to worry about cables, cameras, or mics. You can just focus on your meetings.
Final Thoughts
Getting your video conference system right doesn’t have to be complicated. Choose the right tools, avoid common mistakes, and test everything beforehand.
With smart products like Meeting Owl 3 and expert help from Evig, one of the best audio visual companies in Dubai, your meetings will be clear, smooth, and stress-free.
So set up your system the easy way and say goodbye to bad calls forever!
